CORPUS CHRISTI CATHOLIC SCHOOL

HOME & SCHOOL ASSOCIATION OFFICER JOB DESCRIPTIONS

PRESIDENT – One-Year Term, Two-Year Commitment


The President shall represent the parent body to the parish, school and school administration and shall act as a liaison between the Principal, Pastor, Parish and parents regarding Home and School ideas, activities and projects.

Specific duties and tasks of the President include but are not limited to:

  • In conjunction with the Principal, prepare calendar of events for the fiscal/school year to be submitted to the parish house for printing on the parish calendar.
  • Plan quarterly General H&S Association meetings.
  • In coordination with the Executive Board, conduct biannual solicitation of interested volunteers in order to appoint volunteers as Chairpersons and Coordinators for committees.
  • Train Vice-President for term as President
  • Appoint interim officer or committee chair in the event of a vacancy.
  • Conduct homeroom parent meeting
  • Facilitate meeting to ensure maintenance of instructional Committee binders • Prepare agenda for Monthly Executive Board Meetings.
  • Act as Home and School representative on the Committee responsible for the major fundraising event for the year.
  • Engage in coordination of parish functions with other parish organizations as needed.
  • Maintain open communication with school administration and Pastor. Meet monthly with principal and meet bi-annually with Pastor or as needed.
  • Support all Parish and School events as needed.
  • Facilitate and implement new programs
  • Address parental inquiries related to the Home and School Association.
  • Manage miscellaneous questions, concerns and issues brought forth by parents.


VICE-PRESIDENT – One-Year Term, Two-Year Commitment


The Vice-President shall perform the duties of the President whenever the President is absent or at the request of the President; and shall assume the office of the President after one year of service as Vice-President.

  • Specific duties and tasks of the Vice-President include but are not limited to:
  • In conjunction with the Principal, prepare calendar of events for the fiscal/school year to be submitted to the parish house for printing on the parish calendar.
  • Work closely with, and assist, the President as needed in order to carry out the objectives of the Association.
  • In coordination with the Executive Board, conduct annual solicitation of interested volunteers in order to appoint volunteers as Chairpersons and Coordinators for Committees.
  • Function as a resource for the Coordinators.


SECRETARY – Two-Year Term


The Secretary shall keep the minutes showing a true and accurate record of all meetings of this association and of the Executive Board.

  • Specific duties and tasks of the Secretary include but are not limited to:
  • Keep minutes of all Executive Board Meetings and post a condensed version on School website.
  • In coordination with the Executive Board, conduct annual solicitation of interested volunteers in order to appoint volunteers as Chairpersons and Coordinators for Committees.
  • Collect names of attendees at the H&S meetings to confirm eligibility in the tuition raffle at the end of the school year.
  • Provide information to parish website and communicate Home and School events to school and parish newsletters as needed.


TREASURER – Two-Year Term


The Treasurer shall receive all dues and other monies and shall make disbursements only as directed by the Executive Board. The Treasurer shall make a verbal financial report at each general meeting in addition to a written report, which shall be examined and certified by an Auditing Committee of three members of the association.

  • Specific duties and tasks of the Treasurer include but are not limited to: • Maintain income and expense reports.
  • Handle reimbursements for all school activity expenses.
  • Pay monthly bills
  • Act as Chairperson of the Bank Committee for the major fundraiser.
  • In coordination with the Executive Board, conduct annual solicitation of interested volunteers in order to appoint volunteers as Chairpersons and Coordinators for Committees.
  • The outgoing Treasurer will complete and distribute a report of the past fiscal year to be placed in the August Envelope.


ASSISTANT Treasurer – One-Year Term


The Assistant Treasurer shall work closely with and assist the Treasurer in order to carry out the specific duties of the Treasury. The Assistant Treasurer will serve a one-year term.

  • Specific duties and tasks of the Assistant Treasurer include but are not limited to:
  • Provide cash boxes for school activities.
  • Collect all income from school activities (this can be divided with Treasurer during busy times).
  • Deposit income from school activities.
  • Track cash flow in and out of the cash boxes.
  • Send deposit slips to Treasurer
  • Act as Co-Chairperson of the Bank Committee for the major fundraiser.
  • In coordination with the Executive Board, conduct annual solicitation of interested volunteers in order to appoint volunteers as Chairpersons and Coordinators for Committees.